Every feature in AI Event Assist, the leading AI event planning software, was designed around one question: what would save a planner the most time? Here's the answer.
A structured intake form built specifically for event planners, not a generic form adapted from something else. Client vision, budget, vibe, dietary needs, venue preferences, and per-supplier requirements all in one place.
5 dedicated tabs. Client brief, Event scope, Suppliers, Deep dive, and Settings. Each tab captures a distinct layer of the brief so nothing gets missed.
20 supplier categories. From venue and catering to wellness experiences, children's entertainment, and staffing. Select exactly what you need researched.
Visual atmosphere chips. Tap to select the mood: romantic, luxurious, rustic, maximalist, garden party, black tie. Feeds directly into the research prompt.
Client's own words. Paste what they said in the call. The AI uses their exact language to calibrate tone and supplier selection.
AI Event Assist is built for a global industry. Whether you're planning a Surrey wedding or a Santorini villa buyout, the tool handles currency, location, and destination-event logistics without missing a beat.
12 currencies. GBP, USD, EUR, AED, AUD, CAD, CHF, JPY, SGD, INR, ZAR, BRL. Tap once and all pricing in the report updates.
Dual-currency for destination events. Mark an event as a destination trip and every supplier card shows pricing in both the client's home currency and the local destination currency.
Region selector. No specific location yet? Choose from 12 global regions. Mediterranean Europe, South East Asia, Middle East, Caribbean, and more. Research still runs precisely.
Local market pricing. The AI uses realistic local rates for each location, not generic estimates. A florist in Amalfi is quoted in EUR at Amalfi prices.
Every supplier category has its own dedicated preference form. Floral colour direction. Photography style. Cake aesthetic. Hair and makeup brief. The deeper the detail, the sharper the research.
Per-category budgets. Allocate a specific budget to each supplier type. Appears on the report and feeds into the AI's pricing filter.
Upload inspiration images. Drop mood board photos directly into each category. The AI reads them as context for the brief.
Add inspiration links. Paste Pinterest boards, Instagram profiles, or website URLs per category. All feed into the research prompt.
Bespoke fields per category. Venue asks about capacity and exclusive hire. Photography asks about coverage hours and second shooter. Every category has fields that actually matter for that supplier type.
When you hit run, the AI searches the live web, not a pre-built directory, to find real, verified suppliers that match your brief. It checks websites, scans social media, and surfaces options you'd never find in an afternoon of Googling.
Live web search. Every research run searches the web in real time. Results reflect what's available and active today, not a static database from 18 months ago.
Independent-first mode. Toggle "local independents" to prioritise smaller suppliers — sole traders, boutique studios, niche specialists — over directory regulars. Their Instagram handles surface where they have them, often the most creative and cost-conscious options your clients will love.
Up to 7 suppliers per category. Choose your depth: 2 for a quick shortlist, 5 for thorough research, 7 for a comprehensive comparison. Scaled to what the brief needs.
Badged recommendations. Every supplier is tagged: Top pick, Great value, Luxury, Hidden gem, Sustainable, or Worth a call. Suppliers with an active Instagram presence get a separate "On Instagram" pill on the card. At a glance you know why each one is there.
The finished research document is branded, beautiful, and editable. Review every supplier, hide the ones still being checked, add your own from personal contacts, and mark your top picks, before a single client ever sees it.
Internal & client versions. Your internal view has everything. The client version shows only what you've approved. Switch between them with one click.
Full editorial control. Hide suppliers, remove them entirely, add your own from personal contacts (with Instagram handle), and mark top picks. The report is yours to shape.
Inline editing. Click any text in the report, planner's overview, next steps, supplier notes, and edit it directly. No separate editor needed.
Clickable supplier links. Every supplier has a verified website link and Instagram handle. Clients click straight through to browse portfolios.
Once your report is ready, switch to the Supplier Emails tab. AI Event Assist generates a tailored outreach email for every category you researched, pulling in the brief, the specific preferences, and your personal sign-off.
One email per category. A separate draft for venue, catering, florals, entertainment, each one specific to that supplier type and pulling in the deep-dive preferences you set.
Three tone options. Warm & personal, professional & formal, or brief & direct. Choose the voice that matches how you work with each supplier type.
Fully editable inline. Click into any email and edit the text directly before copying. Regenerate with one click if you want a fresh take.
Your sign-off, your name. Emails are signed off with your name and contact details, set once in Settings and applied to every email automatically.
The features that make daily use faster, smarter, and more professional.
Your Anthropic API key lives only in your browser session. It's never stored, logged, or transmitted anywhere other than directly to Anthropic. Closing the tab clears it.
Watch the research happen in real time with a live step-by-step progress tracker. You know exactly what the AI is searching at every moment.
A full research run with 5 suppliers across 6 categories costs around 2–4 pence in API fees. Even heavy users spend under £10 a month on research.
The client-facing report carries your branding, your logo, your colour palette, your contact details, not ours. It looks like you built it.
The tool works on desktop, tablet, and mobile. Fill in a brief on your phone between client meetings. Review the report on an iPad in the car.
Not happy with a supplier email? Hit regenerate for a fresh version. Want a different tone? Change the setting and rerun. Everything is editable and rerunnable.
Paste what your client said verbatim into the brief. The AI uses their exact language, their mood, their references, their story, to tune every recommendation.
Dot-mark your top picks in edit mode. In the copied report text, starred suppliers are flagged so the client knows which ones you're most excited about.
Hit "New brief" to start fresh. Each brief is independent, run as many as you like in a session without anything carrying over from the previous client.
Join event planners who've taken hours back from supplier research every single week.
3 free reports · No credit card · No time limit